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Room Status

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It displays visual representation of the status of occupied, reserved, check-in, check-out and vacant rooms for a particular date range.

It allows you to perform day-to-day operations related to bookings. It gives you a clear picture on future booking, today’s occupancy and occupied rooms.

 

Color Indicator:

Red: Indicates that the check-out process is complete. Next check-in process can be done only after the room is cleaned up.
Blue: Indicates that the room is reserved and vacant to be checked-in.
Green: Indicates Guest(s) is / are Checked-in and staying in the room.

Note:

It will not display the room type that is inactive or does not have room in it.
On the event of check-out, system will generate house keeping task automatically marking room status as Dirty.
On the event of stay over, system will generate house keeping task automatically marking room status as Touch-up.
Task will be generated automatically, if "Generate House Keeping Task" field is set to Yes in the Location Master > Property Information.

 

Context Menu

The context menu is used by front desk staff for quick operation.  This menu is accessed by clicking the right mouse key. It has the following function.

New Booking (works on empty day-room slot)
Open Reservation
Check-in
Move
Change Date
Un Check-in

 

 

Buttons

 

 

F2 Date

Press F2 to change the Report Date Range.

-I Status Info

Press ALT + I or click this button to see the current status of all of the rooms inside the hotel along with colored indicators as shown in the picture below.

-O Open

Press ALT + O or click this button to open Room Reservation Voucher for the selected room in modify mode. You can also open by double left click of mouse.

-E Expand

Press ALT + E to Expand the line item.

-C Collapse

Press ALT + C to Collapse the line item.

-R More Room

Press ALT + R or click this button to scroll the screen vertically up and down. This is basically to be used in the Touch Screen based PMS terminals.

Exit

Click Exit button or press Esc button to come out of the current screen. A prompt appears if you attempt to exit before saving.

^N New

Press CTRL + N or click this button to reserve / book a room.

Note:

The feature is similar as explained for "Add Room" button in the Room Booking.
It will work only after selection of a vacant room. In order to select a room please place the mouse pointer to the vacant cell in the proper room row. Check-in date will be picked up accordingly.

^R HK Report

Press CTRL + R or click this button to open House Keeping Report.

-B Best Fit

Press ALT + B to display the register in Best Fit view.

^I Ck-In List

Press CTRL + I to open Check-in List report.

^O Ck-Out List

Press CTRL + O to open Check-out List report.

^T Tariff

Press CTRL + T to open Tariff Chart report.

^Q Quick View

Press CTRL + O to open Quick View report.

F3 Customer

Press F3 to create new Guest / Customer master.

^ E Check-In

Press CTRL + C to perform check-in activity of selected reservation.

Note:

Once the status is changed to Check-in you cannot cancel the booking;  however, you can vacate the room any time by performing the early check out.
Check-in is not possible in a dirty room, though after changing the room status to clean, you can perform check-in.

F5 Refresh

Press F5 or click this button to Reopen the Room Status. Changes done earlier from other location(s) will be displayed subsequently.

-T Change Date

Press ALT + T to change the Reservation period of the selected booking.

For example:

Mr.Bachchan has booked room from 28th May to 31st May, now he wants to change booking period from 1st June to 4th June.

For the above scenario you can use this button to change reservation period as shown in the picture below:

^K HK Status

Click this button or press CTRL + K to change the room status as "Clean / Dirty / Touch-up" for the room selected.

 

Steps:

1.Set focus on the room number for which you want to change the room status
2.Click this button or press CTRL + K
3.Select desired room status "Clean / Dirty / Touch-up" from the list
4.Room status will be changed accordingly in the House Keeping Report.

OR

1.Right click on the room number for which you want to change the room status
2.Select "HK Status" from the list as shown in the picture below
3.Select desired room status "Clean / Dirty / Touch-up" from the list
4.Room status will be changed accordingly in the House Keeping Report.

-K HK Task

Click this button or press ALT + K to create new task for the room selected.

Steps:

1.Set focus on the room number for which you want to create a task
2.Click this button or press ALT + K
3.Now it will navigate to House Keeping to create the new task.

OR

1.Right click on the room number for which you want to create a task
2.Select "HK Task" from the list
3.Now it will navigate to House Keeping to create the new task.

-U Block

Click this button or press ALT + U to block a room for the selected date range.

For more detail please visit:

Restrict room booking for upcoming maintenance work in a predefined manner.

^U Unblock

Click this button or press CTRL + U to unblock a room for the selected date range.

For more detail please visit:

Restrict room booking for upcoming maintenance work in a predefined manner.

-V Room View

Press ALT + V to get Room View.

It shows visual representation of the status of Reserved, Checked-in, Pending Check-out, Vacant and Out of Order rooms.

As we place the mouse pointer on any Reserved / Checked-in / Pending Check-out rooms, following information has shown:

It allows you to directly perform related operations on the rooms by right click of mouse.

New Booking ^N

Right click on room then select "New Booking ^N" in the list to book / reserve that room.

Block -B

Right click on room then select "Block -B" in the list to block that room. Consequently status will be changed to Out of Order.

Unblock ^B

Right click on room then select "Unblock ^B" in the list to unblock an already blocked room.

Open

Right click on room then select "Open" in the list to open an already booked / reserved room in the Room Booking for any modifications.

CheckIn

Right click on room then select "CheckIn" in the list to perform check-in activity of selected booking / reservation.