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Purchase Transaction Option

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Purchase Transaction Option

You get this screen when you press ALT + O or click button "-O Opt Voucher" in the Purchase Transaction.

Scan Field

This option controls the scan function available in scan field available in most of the transaction.

None: If you set this, it will disable input in scan field. If you start typing it will open the product list.
Default: Use this if you want the input code to be searched on default i.e. internal Product Code  of  4 or 11 digit or UPC / EAN Code.
Matrix Filed 1 to 3: This will search the input against data specified in matrix fields. For example as a mobile store owner you will enter IMEI number (available as printed barcode on the box) scans this code in Field 1 box during purchase entry. Now if you set Field 1 as scan field in Sale option, at POS when you scan IMEI number, FR8 will look for this data in Field 1 and retrieve related product.
Matrix List 1 to 3: Same as Matrix Filed.
User Defined Code:  It will search the product with User Defined Code.

Auto Fill Last Prices

Select Yes to carry price from last purchase transaction (otherwise from the price list)

Auto Fill Last Matrix

Set Yes to automatically carry the matrix details (like Size, colour, design etc) of last purchase transaction.

Auto Fill Order Detail

Set Yes to carry the related details from the referred Purchase Order. If you set No, no data from Order will be carried

Filter Product on Price List

Show supplier wise contractual price and products only during the Purchase transaction.

Use Multiunit

Set it to Yes to allow maintaining more than One Unit for a Single Product.

For example a Product comes in Packs of 20 Pcs, here Packs & Pcs are two unit involved.

Note : This is only applicable if you set “Use Multiunit = Yes” in Global Option.

Sale Price Round off

Select the Option (Standard, Higher, Lower or No) to round off the Sale Price of each line item

Rounding Limit

If rounding off is specified (when you have not selected NO at the above option), enter the round off limit (e.g 1.00 to round off to whole rupee)

Charges

Press Enter Key and then press Alt+L to select Discount and Charges.

Default Account

Select the default Purchase Ledger Account to which the Purchase Value will be debited. You may select any other ledger in place of default purchase ledger during entry.

Round off Account

Select the ledger account to which the round off balance amount would be posted.

Default Warehouse

Select the Warehouse which would be auto selected by default for convenience. Select None if you do not want any default warehouse to be auto selected.

Price List

Select the Price List which would be auto selected by default for convenience. Select None if you do not want any default Price List to be auto selected.

Auto Round Off

Set Yes to Round off the net Amount (to nearest rupee) automatically and the fraction amount would be posted to the Round Off Account specified as above.

Rounding Limit

Enter the round off amount if rounding off option is set

Prompt for UDF

Set Yes to prompt UDF box during save the Scan POS transaction else set No.

Ask Before Saving

Set Yes to get the prompt “Confirm Entry” before saving the voucher (if you set No, the voucher would be saved without prompting)  

Select Type of Printing

Select the method of bill printing:

POS method to print in narrow roll paper
Windows method for printing in standard Stationery

Auto Print after Save (POS)

Ask = Will show a message asking to print the pos bill or not
Yes = Will print the pos bill without showing any message
No = will not print the pos bill

Auto Preview after save

Yes = Print preview of the bill will be appeared after the transaction being saved.
No = Any kind of preview of the bill will not be appear after the transaction being saved.
Quick Print = Bill will be printed as soon as after the transaction being saved through the default printer set for the system.
Select Print = Select Printer window will be appeared as soon as after the transaction being saved. Here you can select desired printer to get print out from that.

Show Info on Supplier Select

Shows the selected suppliers info

Show Info on Product Select

Set Yes to view Information of Selected Product else set No.

For more detail please visit:

Auto Print Barcode

Select any of the following options:

Ask: Select it if you like to prompt to print bar code. The bar code would be printed after voucher entry, if you respond Yes to the prompt
No: Select it if you do not need to print Bar Code after voucher entry
Yes: Select it if you want to print bar codes of the Items entered in the voucher

Auto Print Ticket

This is basically used to stick with Box / Packet / Cartoon etc and it contains inside data of Box / Packet / Cartoon like Name of Good, Total Quantity, Size, Color, MFG Date, Expiry Date, Batch No, Lot No etc.

Select any of the following options:

Ask: Select it if you like to prompt to print ticket. The ticket would be printed after voucher entry, if you respond Yes to the prompt
No: Select it if you do not need to print ticket after voucher entry
Yes: Select it if you want to print ticket of the Items entered in the voucher

Columns to Display on Screen

Charges

Set Yes to get a column to display Charge % and Charge Amount.

Is it possible to enter other charges detail in percentage for purchase bill which will be calculated before tax?

How to enter Other Charges detail in percentage of purchase bill which will be calculated after tax?

Discount

Set Yes to get a column to display Discount % and Discount Amount.

Is it possible to enter other discount detail in percentage for purchase bill which will be calculated before tax?

How to give Item discount on purchase bill before adding the tax?

How to enter Other Discount detail in percentage of purchase bill which will be calculated after tax?

Tax Name

Set Yes to get a column to display Tax Name else set No.

Tax Amt

Set Yes to get a column to display Tax Amount else set No.