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Payroll Voucher

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Main > Payroll  > Transaction > Payroll Voucher

It is used to enter transactions related to salary. You can enter transaction either manually or automatically for all selected employees together. In order to maintain salary transaction automatically for all selected employees in one go. please follow the steps mentioned bellow:

Steps are as follows:

Step 1: Salary Booking:

1.From main menu go to the "Payroll Voucher" (E > T > P)
2.Press ALT + A or click on “-A Auto Calc” button.
3.Enter date from which you want to prepare the salary at “From Date” field.
4.Enter date till which you want to prepare the salary at “To Date” field.
5.Press enter on “Employee” field and select all employees for whom you want to process the salary else you don’t need to select.
6.Select a ledger like Salary Payable in “Payroll Ledger” field.
7.Now press ALT + C or click on “-C Calc Pay” to prepare a salary voucher for all the selected employees and subsequently all salary ledgers will be debited and Salary Payable account will be credited.

 

 

Note:

In every pay head, it will show aggregate amount for all the employees as shown in the picture above.
Pressing 'Enter' on the pay heads you will get fund that are automatically allocated to the respective cost centers of the employee as shown in the picture below.
To enable cost Center Allocation you must set Yes to “Cost Center” field while creating pay head ledgers.

 

Step 2: Salary Payment:

1.From main menu go to the "Payroll Voucher" (E > T > P).
2.Select ledger “Salary Payable” at Debit / By.
3.Enter the total aggregate amount.
4.After entering the amount it will prompt you to "Cost Center Allocation" screen.
5.In this screen you need to allocate fund to the respective cost centers of the employees as shown in the picture below and then click on "OK".

6.  Now select ledger “Cash or Bank” at Credit / To.

7.  Enter the total amount same as Salary Payable.

8.  Press ALT + S to save the transaction.

 

Tips:

In order to know aggregate amount of salary payable, and amount payable to an employee for a certain period you please check the Pay Sheet report.
In order to enter salary voucher manually you please check the link given below:

 Creating Pay Head Masters for employee general deductions

Buttons in the Payroll Voucher:

The Buttons are explained in Employee Master and Attendance Voucher. Buttons specific to "Attendance Voucher" are discussed here:

-A Auto Calc

Click this or press ALT + A to get Auto Payroll screen.

^W Open Drawer

Click this or press CTRL + W to open the cash drawer.

-V Preview Dgn

Click this or press ALT + V to get designer screen to change print format of Payroll Voucher document.

-F3 Report

Click this or press ALT + F3 to get Ledger Report.

-E List Editor

Click this or press ALT + E to get List Editor screen.

-F11 Chg Voucher

Click this or press ALT + F11 to change voucher type.

-C Calc Pay

Click this or press ALT + C to prepare the salary voucher automatically.

Payroll Voucher Option:

Attendance Voucher Option

Prompt for UDF

Set Yes to get UDF screen automatically during transaction else set No.

Ask Before Saving

Set Yes to get a message before save the transaction else set No.

Auto Preview After Save

Set Yes to have a preview of the bill before printing, Set No to print the bill instantly.

Repeat Narration

Set Yes if want to repeat previous narration automatically in each transaction else set No. Exit from the screen will loss this functionality.

Narration for each entry

Set Yes if want enter narration for each row either Dr. or Cr. Else set No.

Select type of Printing

Select the method of bill printing :

POS method to print in narrow roll paper.
Windows method to print in A4 size paper.

Auto Print After Save (POS)

Set Yes to print the bill automatically after entry.
Set Ask to ask for confirmation after entry, to print the Bill.
Set No if you do not want to print bill.
Payroll Print Option:

Preview

Header

Enter the content of the header for the print document.

Document Title

Enter the content of the title for the print document (E.g. Invoice Cum Challan).

Footer

Enter the content of the Footer for the print document.

Format Files

Press <enter> and then select the format file of the print document from the list. You may select more than one format, then during printing, you will get print one after another.

Print Multiple Format

Set Yes if you like to print in multiple formats else set No.

POS Print Option

Print Ledger Balance

Set Yes if want to print ledger balance in bill else set No.

Print Station

Set Yes if want to print POS station name in bill else set No.