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Night Audit

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Main > Property Management  > Transaction > Night Audit

All the hotel transactions like Room Booking, Cancellation, No Show, Check-in, Check-out, Early Check-out, Extra Bed, Extra Persons, Other Discount, Late Check-out charges, etc need to be posted to accounting voucher and settle down accordingly.

Night Audit is a very effective tool by which you can perform huge accounting entries for the above hotel transactions by a single click of the mouse on daily basis.

Moreover, if any inconsistency occurs like Check-in or No Show does not occur after crossing the scheduled Check-in date, Check-out or Extend Stay does not occur after crossing the scheduled Check-out date, then those transactions will be shown in this report and from here you can settle down those inconsistencies easily on daily basis.

 

Concept of Pending Check-in:

Suppose 25th November is the scheduled check-in date and customer does not reach hotel for staying at all.

Now the operator has to pass No Show transaction for the same booking, but if he / she forgets to do so then the aforesaid booking(s) will be automatically shown as Pending Check-in in the Night Audit.

The same will happen if the operator does not enter or forgets to enter check-in entry where the actual check-in has already occurred and in this case operator can opt either for Check-in or No Show.

 

Concept of Pending Check-out:

Suppose 25th November is the scheduled check-out date but the guest does not leave the hotel and will stay for a few more days beyond the scheduled check-out.

Now the operator has to pass Extend Stay transaction for the same booking, but if he / she forgets to do so then the aforesaid bookings will be automatically shown as Pending Check-out in the Night Audit.

The same will happen if the operator does not enter or forgets to enter Check-out entry where the actual check-out has already occurred.

 

Buttons in the Night Audit:

Buttons in Night Audit are explained in Room Booking and Reservation List. Buttons specific to the report are discussed here:

^N Night Audit

Use this button to do Night Audit transaction. Always use to perform Night Audit on daily basis so that accounting vouchers can be posted regularly and real reports can be generated accordingly.

 

Note:

Before performing the Night Audit you have to settle down all of the pending transactions like Pending Check-in, Pending Check-out as shown in the picture above. Without settling down the pending transactions the button ^N Night Audit will not work.

^E Extend Stay

Use this button to settle down Pending Check-out by extending the check-out date.

^O Check-out

Use this button to settle down Pending Check-out by performing check-out process.

^I Check-in

Use this button to settle down Pending Check-in by performing check-in process.

^S No Show

Use this button to settle down Pending Check-in by performing No Show.