Navigation:  Quick Start Tutorials > Using Reports >

Using Reports (Register)

Previous pageReturn to chapter overviewNext page

Register:

Register format is viewed by pressing "ALT + F3" from any transaction screen.

For example, navigate through Main Screen - Sale Management (S) – Report (R) – Sale Register (S) - Click on "-F3 Register" or press "Alt + F3"

Function buttons at Register:

F2 Date

To change the Report Date Range

-V Product

To change the Register view to Product view

-V Voucher

To change the Product View to Register view

-D Detail

To display the Register in Detail Mode

-S Summary

To display the Register in Summary Mode

-E Expand

To Expand the line item

-C Collapse

To Collapse the line item

^P Print

To Print the Register

^Del Delete

To delete one or more selected transactions

F10 Save View

To Save currently displayed view

F9 Load View

To open a saved view

F12 Location

To change the Location

-W Warehouse

To change the warehouse. You can choose only one warehouse or more than one together in order to see report for combined warehouses together.

Exit

Click Exit button or press Esc button to come out of the current screen. A prompt appears if you attempt to exit before saving

F1 Help

To get context sensitive help relating the current voucher.

-B Best Fit

To display the register in Best Fit view

F7 Set Default

To set currently displayed view as Default Register view

-F11 Chart

To display chart for on-screen data

F11 Pivot

To display register in Pivot format

^H Search

To get Auto Filter Row, to hide the Auto Filter Row press CTRL + H again

Related Faq:

My reports are too much long. Is it possible to search dynamically any data in reports?

Is it possible to define a parameter while generating sale report?

^K Formatting

To do conditional formatting for the report.

Related Faq:

How to implement Style Format in register reports?

-K Add Column

To add a new column.

Related Faq:

How to see stock age along with amount?

-F8 Rpt Param

To set the report parameter such as date & time range, mode detail/summary and location.

^G Prod Diag

It shows various particulars of the Product like, Code, Department, Group, Sub Group, Brand, Unit, Tax, Re-order Level, Safety Level, Re-order Quantity, Min-Order Quantity, Stock, Product Type, MRP, Batch No., Mfg Date and Expire Date etc.

Note:

This will work only in Product View Report, not in Register View.

-F10 Audit

Use to enter Audit Remark for the transactions. Once a transaction audited, you cannot remove that. However you can remove the same after make it unaudited.

 

Enter Audit Remark is very Simple:

1.Open report in Register View
2.Select a transaction row
3.Press –F10 or click on this button “-F10 Audit”
4.Enter the remark and the click on Ok.

 

Make Unaudited the Audited transaction;

5.Open report in Register View not in the Product View
6.Select a transaction row
7.Press –F10 or click on this button “-F10 Audit”.
8.Click Yes.

 

Note:

This will work only in Register View Report, not in Product View.

-F5 Ex Cols

Use this button if you want to hide one or more columns of Column Chooser. By doing this you can hide unwanted fields of Column Chooser to minimize the crowd which helps in searching of required fields faster.

 

Hiding the fields of Column Chooser is very simple;

1.Press F5 or click on this button “-F5 Ex Cols”
2.Press ALT + L to select the fields that are not required
3.Click on Ok.

 

Note:

Press F5 key in any report for reopening in order to see the updated data. No button has been added for this, you just need to press the F5 key.

 

Product View (-V Product):

Displays register in Product View expanding product hierarchy to view a register more clearly.

Detail and Summary View (-D Detail, -S Summary):

Expands and Collapses additional columns of displayed vouchers

Expand and Collapse View (-E Expand, -C Collapse)

Expands and Collapses rows (line items) of selected Voucher

 

Payment View (-P Payment):

Available in Sale Order, Sale and Sale Return Register. Display the register Mode of Payment wise. It groups all vouchers on the basis of transacted Modes of Payment. You can expand and collapse each or all lines to see the transaction details in each Mode of Payment.

 

 

Drag and Drop Columns:

Use left mouse click to drag a column from its original position (as shown in picture below) to destination location.

Right Click:

Use right mouse click (on data area) to display all the function buttons in a drop down menu.