Purchase Management > Transactions > Purchase Return (Debit Note)

Main Menu > Purchase Management > Transaction > Purchase Return (Debit Note)

Sometimes, unaccepted Items are returned to supplier. This is entered in the Purchase Return (Debit Note) document.

•	On Return of Items, the customer creates a Debit Note for the Items returned.

•	The Debit Note in respect of Items returned affects both Inventory and Accounts.

•	The stock of Items returned get reduced. The suppliers account is debited by net amount of the Debit Note.

•	Purchase (or Purchase Return) Account is credited by value of Items returned.

•	Respective ledgers of other accounts (like Taxes) are also credited accordingly.

Normally, you have to link the original purchase bill of the supplier. If you cannot link the Purchase Return with Purchase Bill, set No at Supplier Specific Purchase Return in Purchase Return option setup.

At the Header you select the Supplier Name & Product Name from the list.

Supplier :

Press Alt+L and select the Supplier from the list.

On selection of supplier name, a small window appears as follows:

Supplier:	Supplier name is shown here.
Supplier Ref:	The list of all Purchase bills related to the supplier appears. Select the Bill Reference against which the returned materials were supplied.
Supplier Date:	Suppler Date is displayed.

At detail line, the following particulars of each Item returned are displayed. The values are carried from the selected Purchase Bill.

Srl	Serial Number of the Item displayed (like 1)
Product Name	Product Name is displayed from scanned or selected product
Product Code	Product Code is displayed from scanned or selected product
Warehouse	Select the warehouse in which the returned materials are received back. Press Alt+L and select the Warehouse from the list or Press Ctrl+N to create a new warehouse
Qty	Qty returned is displayed (You may change this by pressing F3 or F4)
Rate	Rate is carried from Original Purchase Bill referenced
Tax Name	Tax Name is carried from Purchase Bill selected
Tax	Tax is calculated in the same method as computed in original purchase bill
Amount	Total Amount is shown here

Purchase Return (Debit Note) Buttons