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Purchase Return (Debit Note)

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Sometimes, unaccepted Items are returned to supplier. This is entered in the Purchase Return (Debit Note) document.

On Return of Items, the customer creates a Debit Note for the Items returned.
The Debit Note in respect of Items returned affects both Inventory and Accounts.
The stock of Items returned get reduced. The suppliers account is debited by net amount of the Debit Note.
Purchase (or Purchase Return) Account is credited by value of Items returned.
Respective ledgers of other accounts (like Taxes) are also credited accordingly.

 

Normally, you have to link the original purchase bill of the supplier. If you cannot link the Purchase Return with Purchase Bill, set No at Supplier Specific Purchase Return in Purchase Return option setup.

Header

At the Header you select the Supplier Name & Product Name from the list.

Supplier :

Press ALT + L and select the Supplier from the list.

On selection of supplier name, a small window appears as follows:

Supplier:

Supplier name is shown here.

Supplier Ref:

The list of all Purchase bills related to the supplier appears. Select the Bill Reference against which the returned materials were supplied.

Supplier Date:

Suppler Date is displayed.

Line Field

At detail line, the following particulars of each Item returned are displayed. The values are carried from the selected Purchase Bill.

Srl

Serial Number of the Item displayed (like 1).

Product Name

Product Name is displayed from scanned or selected product.

Product Code

Product Code is displayed from scanned or selected product.

Warehouse

Select the warehouse in which the returned materials are received back. Press Alt+L and select the Warehouse from the list or Press Ctrl+N to create a new warehouse.

Qty

Qty returned is displayed (You may change this by pressing F3 or F4).

Rate

Rate is carried from Original Purchase Bill referenced.

Tax Name

Tax Name is carried from Purchase Bill selected.

Tax

Tax is calculated in the same method as computed in original purchase bill.

Amount

Total Amount is shown here.

Buttons in the Purchase Return (Debit Note):

Buttons in the Purchase Return (Debit Note) are as follows:

F2 Date

Click this button or press F2 to enter the Date of Voucher.

-D Display

Click this button or press ALT + D to display all entries of the Purchase Return Voucher.

-S Save

Use this button to save any changes made.

-L List

Click this button or press ALT + L to get the list of respective masters and select a master item.

Related Faq:

Exit

Click Exit button or press Esc button to come out of the current screen. A prompt appears if you attempt to exit before saving.

F1 Help

Press F1 to get context sensitive help relating the current voucher.

-O Opt Voucher

Click this button or Press ALT + O to get the Purchase Return Option  screen and to set the options.

-W Opt Prn Win

Click this button or press ALT + W to get Purchase Return Window Print Option screen to set the options.

-P Price List

Click this button or press ALT + P to select different Price List

^D Delete

Click this button or press CTRL + D to Delete the Voucher. To delete a specific item entry, press ALT + Delete on the Item entry line.

^P Print

Click this button or press CTRL + P to print the Voucher.

F12 Change Loc

Click this button or press F12 to change the Location.

-V Preview Dgn

Click this button or press ALT + V to get preview designer and redesign the print format of the Purchase Return Voucher.

-F3 Report

Click this button or press ALT + F3 to view Purchase Return Report.

^V Pay Vch

Click this button or press CTRL + V to enter Payment Voucher.

-E List Editor

Click this button or press ALT + E to get the List Editor screen to change the list setting for the transaction.

-F11 Chg Voucher

Click this button or press ALT + F11 to select different Voucher Type for the transaction

^M Discount

Click this button or press CTRL + M to enter Item discount either in amount or in percentage and either for a single selected item or for all of the items.

For more detail please visit:

What is the process of calculation of tax in sale and purchase?

-U UDF

Click this button or press ALT + U to enter data for User Defined Fields.

For more details please visit:

How to add details like Transport No / Policy No in Sale Invoice (Scan POS)?

^O Charges

Click this button  or press CTRL + O to enter Item wise charges either in amount or in percentage and either for a single selected item or for all of the items.

-N Container

Click this button or press ALT + N to select Container from the list.

For more detail please visit:

How to use Container Management System in FusionRetail6?

^F11  All Column

Click this button or press CTRL + F11 to view item wise transaction detail showing all deductions and additions to the item rate.

-F6 Scale Input

Click this button or press ALT + F6 to get input of Weigh Scale.