Main Menu > Purchase Management > Transaction > Purchase Order
After the Items to be ordered, the supplier and the terms of supply are determined, a Purchase Order is issued to the supplier for supply of specified Items.
The Purchase Order contains the specific particulars of each item with complete specifications, attributes if any (like Brand Colour, size etc), Quantity, Purchase Rate, Additional Charges (like Taxes etc) Discount if any, delivery & payment terms, etc.
Note : Placing of Purchase Order does not affect Inventory (Stock) or Accounts (Account Ledger Balance)
At the Header you enter Supplier Name & Product Name
Supplier:
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Press Alt+L and select the Supplier from the list or, Press Ctrl+N to create a new Supplier.
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Ref:
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After you select supplier, you get a new window where you enter the Supplier Reference (e.g Bill Number), Supplier Bill Date and Due Date.
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Product:
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Press Altl+L and select the Product from the list. Press Ctrl+N to create a new Product
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After you select the product from the list you get the Item Entry Screen, as shown below:
Item Entry Header
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Product
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Product Name is displayed
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Code
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Corresponding Item Code is displayed from Product Master
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UPC/EAN
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UPC/EAN No. is carried from Product Master
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Item Entry Line Details
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Re Qty
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Enter the Order Quantity
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Rate
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Enter the Purchase Rate of the Product
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-%
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Enter Deduction, if any, in % only (you may enter in Other Discount head in amount, in Document level)
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+%
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Enter additional charge, if any, in % only (you may enter in Other Charges head in amount, in Document level)
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P Cost
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The computed Net Purchase Cost per unit is displayed
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Amount
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Computed amount for the Quantity is displayed (P Cost * Quantity)
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MRP
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Enter the MRP (Sale price per unit)
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M Up
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Mark Up percent (Profit as per MRP over Purchase Cost in %, computed as [(MRP- P Cost)/ P Cost] x 100)
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Margin
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Margin is computed and shown (Sale Price-Cost Price / Sale Price)*100
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Discount
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The computed percentage of discount as difference between MRP and Sales Price
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Sale Price
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Sale Price per unit (may be less than MRP)
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Following fields will appear on the basis of Matrix set on each product during Product Master creation entry.
This could be size, color and design in case of garments, batch number, mfg date and expiry in case of medicine and warranty and serial number in case of IT Products.
Batch No.
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Enter the batch no. of the product (you may leave blank)
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Mfg Date
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Enter the Manufacturing Date of the Product (you may leave blank) in DD-MM-YYYY format
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Exp Date
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Enter the Expiry date of the Product (you may leave blank)
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Color
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Select color from the list of color (or press Ctrl + N to create new)
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Size
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Select size from the list of size (or press Ctrl + N to create new)
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Design
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Enter the design number (you may leave blank)
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After entry of the Product details, the following particulars of each Item ordered are displayed at detail line
Srl Product Name
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Serial Number of the Item displayed (like 1)
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Product Code
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Product Code is displayed from Product master
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Warehouse
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Press Alt+L and select the Warehouse from the list or, Press Ctrl+N to create a new warehouse
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Qty
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Qty carried from Item Entry Screen
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Rate
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Average Rate carried from Item Entry Screen
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Tax Name
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Tax Name is carried from Product Master or Price List. It can be changed during data entry by pressing Alt + L key and selecting respective tax rate. Alternatively, tax can be defined in the price list that can be attached to different suppliers
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Tax
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Tax is calculated on Total Amount Tax could be inclusive or exclusive. FR6 displays tax total, i.e., quantity multiplied by tax value per unit
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Amount
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Gross Amount is shown here (Product Value and Tax amount)
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A small window appears where you have enter the following details
Sub Total
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The Gross Total value of all Items (Product Value and Tax amount) is displayed here
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Other Discount (-)
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Enter any amount to be reduced from the bill (like Discount etc)
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Other Charges (+)
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Enter any amount to be added the Bill (like Freight)
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Round Off
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The fraction amount to round off the net bill amount is automatically adjusted here (in all bills including Credit Bills Credit Card payments)
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Total
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Net Bill Value after the above adjustment is shown
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Narration
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Enter the narration of the Bill
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The net amount of other charges as entered in the Other Charges window is displayed in the main voucher screen.
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Purchase Order Voucher Button
The Buttons are explained in Sales Order & Sales Invoice entry. Buttons specific to Purchase Order are discussed here
-B Barcode Dgn
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Click -B Barcode Dgn button or press Alt+B to select the Bar Code design file and set the Bar Code of the Item (Barcode Label Designer)
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