Main Menu > Warehouse Management > Transaction > Physical Stock Voucher
Stock taking means physically verifying the entire stock, comparing it with the actual and working out the correct value.
There is no specific time for verifying the Physical Stock. However, it is always advised that physical stock take should happen at regular intervals of time. Stock taking can be done in the simplest way by adopting the following course of action:
| • | It is observed over a period that practically it is not possible to take stock of entire organization in a single day. Now you can do the entry of physical stock in a range of days. Let us assume that the physical stock taking is started on 15th day of a Month and will continue on 16th and end on 17th. |
| • | In this case we will do the date wise entry i.e. physical stock taken on 15th will be entered on the 15th date and so on. |
| • | After the complete physical stock taking and entry – go to the physical stock discrepancy report and see the discrepancy. |
| • | You should use the date range 15 to 17. The entire physical stock vouchers present in this date range will be added to the physical stock column. |
| • | Please note that the computer stock will be taken the closing stock of the previous day of the date range. In the above case the computer stock is the closing stock of 14th day. |
| • | You can select the products to be adjusted and then use “-A Adjust” button to resolve the discrepancy. |
| • | To resolve the discrepancy a production / consumption voucher is automatically created on the previous date of stock take. In the above the production / consumption voucher is created on 14th of the month. |
Note : The auto voucher will be generated in the multiples of 100 entries in a single voucher. Example if we want to adjust 377 items then it will create 4
vouchers.
| • | Any sales made during this period, if any, before stock taking should also be entered in Physical Stock. |
| • | Any exchange or return during this period, if any, should be kept apart from Physical Stock and will be entered after Stock Taking is completed (after 17th of January). |
| • | It is highly recommended that you should not enter any purchase and purchase return during stock taking period. |
Note: Please note the following points…
| 1. | Stock Discrepancy Report must be as on date. |
| 2. | The computer stock will be taken till as on date. |
| 3. | Date of Discrepancy Report & Physical Voucher should be same |
| 4. | Adjustment Memo will be created as on date. |
At the Header you select the following Items.
Warehouse
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Press Alt+L and select the Warehouse form the List
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Category
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Press Alt+L and select the Category from the list. You may select All from the category if you like to enter data for any category. The available choices are as follows
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On
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If you have selected any specific category (other than ALL), Press Alt+L to get the list of attributes to select the Items (like Brand, Bin Location, Department, Group, Sub Group.) Select any attribute. Alternatively, you may scan the items pertaining to the respective category. If you select All at Category field, this field is skipped
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Scan
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Press Alt+L to get the list of Items as per the selected attributes
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Narration
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Enter narration or remark if any.
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Compare Type
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You can compare the physical stock against the following
| 1. | Computer Stock (Book Stock) |
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On selection of the Item and the attribute, you get the Physical Stock Voucher entry screen, as follows:
Srl
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Running serial number of the item in voucher, starting from 1
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Product Name
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Product Name of scanned or selected product
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Product Code
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Corresponding Item Code is displayed from Product Master
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Qty.
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By default, 1 is carried at Quantity field, over type the Quantity
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Pur Rate
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Purchase Rate is carried from last purchase invoice
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Pur Value
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Computed Purchase Value is shown (Qty x Purchase Rate)
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