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Account Ledger

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Create the General Ledger Accounts related to PoS system (Sales & Purchase and related payments transactions) and Customer Ledgers.

In case of impersonal accounts of Balance Sheet and all ledger accounts of Revenue Accounts (Income & Expenses), you do not need to enter Address and other particulars.

 

Fields in the Account Ledger:

Fields in the Account Ledger are as follows:

Account Details

Account

Enter the name of the ledger account

Group Name

Select the Account Group from the list. If the Account group does not exist, then press Alt+N and enter a new group (as explained below).

Cost Center

Set Yes to enable entry of Cost Center wise details (normally Nominal Ledger Accounts related to P & L A/c),  When such ledger account is transacted in a voucher, the user will be asked to specify the related cost  center also.

Set No if Cost center break up  for the ledger is not required

Bill Wise Detail

Set Yes (for Customer / Supplier / Advance Accounts) to specify the bill number also during voucher entry.  When such ledger account is transacted in a voucher, the user will be asked to specify the related Bill Ref details also.

Set No if Bill wise details are not required for the ledger account.

Default Price List

Select the Price list from the Price List. Press CTRL + N to create a new Price List. During Sales voucher entry, the Item rate will be carried as default from the selected Price List).

Use in Payroll

Set Yes else it will not appear in the ledger selection list in Pay Head Master.

Credit Days

Enter the Credit Days allowed to the customer or by the supplier in number of days.(only in case of Sundry Debtors / Creditors) The default due date of the Bill will be computed from the Credit Days specified. For example if the Voucher Date is 1st Jan and credit Days is 15, then the default due date will be 16th Jan.

This value is carried in Sale / Purchase/ DN / CN entry but may be changed there during voucher entry.

Credit Limit

Maximum Credit Limit allowed (in the base currency), only in case of Sundry Debtors / Creditors New credit sales bill of the customer will not be allowed to be entered if the balance exceeds credit limit.

Interest Rate %

Set rate of interest to be charged after breaching payment due date.

Interest Rate Per

30 Days Month= If interest is to be charged on 30 days.
365 Days= If interest to be charged on 365 days.
Calendar Year= If interest is to be charged yearly.

Other Information

Enter any important info you like to store.

Team

Press ALT + L to select one or more Team Master(s) from the list.

Address:

Enter the following details (Address & other details) in case of personal ledger accounts only (like Customer, Supplier, Loan Advance etc). For other ledger accounts, leave blank at these fields.

Street Address 1

Street Address 2

Street Address 3

Enter the Building / Door Number and name of street where of the Customer / Supplier. Break up the complete address in 3 lines as you like to print in the envelope, mailing labels etc.

City

State

Country

Select the City from the list. Press CTRL + N to add a new City Name (and the corresponding State). The name of the State & Country is displayed.

Postal Code

Enter the Postal Index Code or Zip code as applicable for that country.

Phone

Enter Telephone numbers of the office.

Email

Enter Organization's email address.

Note:

Duplicate email address cannot be entered. If a duplicate address is entered then system will restrict it and show following message: “Email-ID” already exists with “Ledger Name”.

Website

Enter Organization's website address, if any

Contact Person

Name of contact person at the organization.

Mobile

Mobile number of the contact person.

Note:

Duplicate mobile number cannot be entered. If a duplicate number is entered then system will restrict it and show following message: "Mobile Number” already exists with “Ledger Name”.

Tax Information

CST No.

Enter the Central Sales Tax number & Registration date of the party.

VAT No.

Enter the Value Added Tax number & Registration date of the party.

IT PAN No.

Enter the Income Tax Permanent Account number of the party.

Service Tax No.

Enter the Service Tax number of the party, if any

Vat Class Name

Press ALT + L to select a Vat Class. If Vat Class does not exist then Press CTRL + N to create new. By creating VAT CLASS, you are classifying different VAT Rates and by selecting VAT CLASS with ledger, you assign a particular vat class for your vendor or customer. Though it does not have any impact on transactions, it is selected just for reporting purposes.

Buttons in the Account Ledger:

Buttons in the Account Ledger are as follows:

-D Display

Click at "-D Display" button bar or press ALT + D  for display all Ledger entries

-L List

Click at "-L List" button bar or press ALT + L to get the list of any item.

-S Save

Click at "–S Save" button or press ALT + S to save the entries

Exit

Click Exit button or press Esc button to come out of the current screen

F1 Help

Press F1 to get context sensitive help relating the current voucher.