Requirements:
A Customer placed a Sale Order with some Advance amount say Rs.5000 on 01-07-2009.
After few days he again give some amount as advance say Rs.2000 on 05-07-2009.
How to make these tractions so that I can adjust this Rs. 7000 advance amt during sale against this sale order.
Solution:
- Go to sale Order entry – make the order on date 01-07-2009 & in Cash MOP enter this Rs.5000 as advance , after this entry Rs.5000 will be credited to Advance agst Order Ledger with a New Ref No say ADV/0001 in Books of account
- On 05-07-2009 , go to Receipt Voucher Credit Rs. 2000 in Advance agst Order & in Bill adjustment screen adjust this Rs.2000 Agst Ref No ADV/0001 & debit the Cash/Credit Card ledger, automatically the balance amt of ref no ADV/0001 increases to Rs. 7000
- During Sale agst this Sale Order, MOP Advance agst Order will be automatically filled by Rs.7000 if Bill amount is >= 7000 else the Bill amount.
********* Advance without sale Order *******
FAQ: A Customer give some Advance amount say Rs.5000 on 01-07-2009 agst Sale, after few days he again give some amount as advance say Rs.2000 on 05-07-2009. How to make these tranctions so that I can adjust this Rs. 7000 advance amt during sale.
Ans:
- In Customer master , for this Customer Allow Credit Sale = Yes & a ledger account is selected & Ledger name should be as Customer Name (Recommended)
- On 01-07-2009 , go to Receipt Voucher Credit Rs. 5000 in Customer Ledger a/c & in Bill adjustment screen create a New Ref No ADV/0001 of Rs.5000 & debit the Cash/Credit Card ledger,
- On 05-07-2009 , go to Receipt Voucher Credit Rs. 2000 in Customer Ledger a/c & in Bill adjustment screen adjust this Rs.2000 Agst Ref No ADV/0001 & debit the Cash/Credit Card ledger, automatically the balance amt of ref no ADV/0001 increases to Rs. 7000
- During Sale , in Bill Reference field enter the same ref no. i.e. ADV/001 & in MOP Credit Sale will be filled by Rs.7000 if Bill amount is >= 7000 else the Bill amount.
********** Returning the balance Sales order amount *****************
FAQ: If the customer does not want to continue that Order then how can adjust the Balance amount of advance?(Sale Order advance=3000,Sale=2500 )
Answer : If you want to adjust (give back the balance amount to the customer)
then you should use the payment voucher and select "advance against order " and in bill wise detail select the same reference to give the balance payment.
Important Notes : If a SO or PO is adjusted partly or fully - it cannot be modified or deleted.
You must delete or remove the reference from the respective transaction to do the modification.
FAQ. If sale order amount is exceed than sale amount, then how remain amount will be adjusted ?
The balance S/O advance amt will be adjusted in further next
sale bill or it will
be refunded thru payment voucher to the advance agst order ledger adjust S/O
reference no in bill-wise adjustment screen