ID #1670

How RanceLab® FusionRetail™ 6 generates sale voucher numbers during transactions?

Answer: In RanceLab® FusionRetail™ 6, there are 2 types of sales transactions:

  1. Sale Invoice (Scan POS)
  2. Sale Invoice (Touch POS)

Voucher number generation in Sale Invoice (Scan POS):

In Sale Invoice (Scan POS) the voucher number is generated at the end of sale transaction (Tender-Finish). In Scan POS, you can create only one bill at a time; there is no option to create multiple bills simultaneously. For this very reason bill number is generated at the time of finalising the sale bill.

If you hold/pause any sale transaction, no bill number will be generated. It will generate only after retrieving and finalising that bill.

 

Voucher number generation in Sale Invoice (Touch POS):

In Sale Invoice (Touch POS) you can enter more than one transaction simultaneously. So to track the KOT and transaction, software generates temporary voucher/bill numbers. In Touch POS bill number can be generated in 2 situations:

  • At the time of finalising the sale bill
  • At the time of using ‘Print bill’ functionality on tender screen.

 

In the sale report why are the voucher numbers not arranged serially?

Since in Sale Invoice (Touch POS), you can create more than one transaction simultaneously, the software generates temporary voucher/bill numbers to track the KOT and transaction. In Touch POS bill number are generated in 2 situations:

  • At the time of finalising the sale bill
  • At the time of using ‘Print bill’ functionality on tender screen.

 

If you are not using ‘Print Bill’ functionality:

Software will generate bill number at the time of finalising the transaction. Let us see the following example:

  1. Table 1 opened : Date Time In     19-01-2012 10:00 AM
  2. Table 2 opened : Date Time In     19-01-2012 10:10 AM
  3. Table 2 Closed  : Date Time Out 19-01-2012 10:30 AM, and software creates a voucher number as 12/01
  4. Table 3 opened : Date Time In     19-01-2012 10:40 AM
  5. Table 1 Closed  : Date Time Out 19-01-2012 10:50 AM, and software creates a voucher number as 12/02

So from the above example you can see that software did not generate bill number at the time of starting the transaction. It created bill number at the time of finalising the sale bill.

 

If you are not using ‘Print Bill’ functionality:

Software will generate bill number at the time of using ‘Print Bill’ functionality on tender screen. Let us see the following example:

  1. Table 1 opened : Date Time In     19-01-2012 10:00 AM
  2. Table 2 opened : Date Time In     19-01-2012 10:10 AM
  3. Table 2 > use ‘Print Bill’ on tender screen: software creates a voucher number as 12/01
  4. Table 3 opened : Date Time In     19-01-2012 10:30 AM
  5. Table 1 Closed  : Date Time Out 19-01-2012 10:40 AM, and software creates a voucher number as 12/02
  6. Table 2 Closed  : Date Time Out 19-01-2012 10:50 AM, (no new bill number generated).

In sale report (voucher mode view):

Ordering ‘Date/Time In’ wise:

The default orders of voucher numbers are as per ‘Date/Time In’ field. But we may not have the ordered serial number from this report. Because from the above example you can check that bill number 12/02 (Table 1) started at 10:00 AM but bill number 12/01 (Table 2) started at 10:10 AM. So, if you view the report as ‘Date/Time In’ wise it will show 12/02 first in order and 12/01 after that.

Ordering ‘Date/Time Out’ wise:

If you view the report as ‘Date/Time Out’ wise, it will show 12/02 first in order and 12/01 after that because bill 12/02 closed at 10:40 AM and bill 12/01 closed at 10:50 AM

Just check the sale report ordered in voucher/bill number wise.

 

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Tags: Information, Sale Invoice

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